The Pitfalls of DIY Conversion of Documents Into e-Learning Courses

Why Outsourcing Document Conversion is the Answer

The benefits of using e-learning for organizations in terms of skills development are well-established. Therefore, it’s not surprising that companies are starting to consider online learning to deliver other materials – like onboarding, compliance, or guideline documents – that have traditionally been presented in trusty Word, PDF, or PPT formats.

Convert documents into e-learning

Now, you’re probably thinking, “Sure, I can do that myself.” You already have your PPT, PDF, or DOCX files handy and ready to go, so surely you can just cut and paste your content into one of the many available online learning platforms?

But here’s where you need to take a step back and consider the reality of what this process really entails; because the conversion of PPT presentations and other documents into interactive e-learning courses is not as simple as you might imagine.

With so many LMS and e-learning platforms available, you’re spoiled for choice. But do you, as a CEO, HR manager, team leader, or even director of Learning and Development, know what the best platform is to showcase your content? Is learning how to navigate e-learning software the best use of your time and skills? Because, despite the promotional material advertising these learning platforms as “easy-to-use,” one needs only to glance at e-learning product message boards to see the frustration of new users.

Trying to get to grips with the multitude of functions, layouts, and settings of these programs is not something you can achieve overnight. Additionally, you’ll also need to consider how to present your content in an engaging and dynamic manner. Are you familiar with the best way to divide information in a way that’s conducive to active learning? Are you skilled at writing assessment questions? Do you know how to responsibly source imagery or understand the way in which graphics impact the learning experience?

Convert from flat documents to interactive e-learning

Leave it to the professionals

Common sense dictates that some tasks are best left to the professionals. Here at Laragh Courseware, we offer a cost-effective service aimed specifically at meeting this need, e-Learning Convert.

With decades of experience in the e-learning industry, our e-Learning Convert service team can seamlessly convert your PPT, PDF, and DOCX documents into engaging and interactive online courses – saving you time and effort.

If you’re worried about the integrity of your content, you can rest easy. We understand that you’ve put a lot of time and effort into the content of your SOPs, onboarding material, compliance guidelines, and other company documentation, and respect that you are the authority on your source material. Our service does not involve altering your content, but rather converting its method of delivery into an interactive and engaging online learning experience.

Now you can make that switch from static PowerPoint, Word, and PDF documents to interactive e-learning, while avoiding the pitfalls and frustrations of an unfamiliar conversion process.

The Importance of Tracking in e-Learning Courses for Employees

How e-Learning’s Tracking Ability Can Benefit Your Company

Convert PPT or PDF documents to e-learning courses for tracking progress

Companies that already employ some type of e-learning platform for skills-enhancement courses, will know that tracking their employees’ scores is fundamental to determining whether learners sufficiently grasped the material.

Recently, however, more and more companies are also recognizing the benefits of using e-learning to present standardized in-house content such as onboarding documents, SOPs, guidelines, policies, and regulations — content that has traditionally been presented to employees as either a PowerPoint presentation or a digital or printed PDF or Word document. The tracking ability that e-learning can offer for this type of content is of great value, since disseminating information in a static form makes it almost impossible to guarantee that the content was thoroughly read and understood by all employees — even if you employ manual tracking techniques.

The problem with manual tracking

Imagine, for instance, that you’ve just updated your company’s Health and Safety protocol document to be in line with new company regulations. Manual tracking — for example, having employees sign a document to confirm that they have read and understood the relevant PPT, PDF, or Word document — is not only time-consuming, but also difficult to implement when companies employ a hybrid work system or have different offshore offices. It’s crucial that everyone in the company is on the same page when it comes to policies or guidelines such as these, but how can you be sure that employees across offices, departments, or continents, have all engaged with the same standardized material at a satisfactory level?

Track employees’ progress with interactive courses

The advantages of e-learning tracking

The tracking ability of online courses offers the perfect solution to this problem. A Learning Management System (LMS) lets you track employees’ progress and engagement with the e-learning content — in terms of how much time they spent interacting with the content in each section, whether they’ve accessed all the relevant material, and, through quiz or practice questions, assess how well they’ve understood the information provided.

Yet another important benefit to tracking is that it highlights whether the content of an organization’s documentation around procedures, policies, guidelines, or onboarding material is sufficient. By monitoring employees’ interaction with different sections and activities in an e-learning course, LMS tracking can alert companies to areas where information is lacking and can pinpoint the gaps in knowledge where extra training may be required.

How to convert from static documents to e-learning courses

To harness the power of tracking and the array of other benefits that e-learning can offer your company, you can approach companies such as Laragh, which offer services such as e-Learning Convert, a no-nonsense, cost-efficient offering that takes your existing PDF, DOCX and PPT files, and converts them into interactive and engaging online courses.

So why delay? Convert your SOPs, onboarding documents, company policies, or other in-house documentation to create a trackable e-learning experience.

Have a look at e-Learning Convert, and see which option suits your needs and pocket.

Hurdles to e-Learning

Why many organizations have not made the change to e-learning – yet

Make the switch: Convert from static documentation to e-learning content

It would seem obvious that documents whose contents need to be understood by staff, for legal compliance or efficient operation, should already be converted to trackable e-learning courses. Why, then, do so many organizations persist in using Word, PPT, and PDF formats to present their valuable content?

Pitfalls to embracing e-learning

Cast your mind to your company’s document repository. Likely you have hundreds, if not thousands, of documents – from SOPs to compliance and regulatory documents, employee agreements, and company policies, not to mention existing training and development material – that have accumulated over the years and that you know would be more practical in the form of e-learning courses that are accessible, engaging, and trackable. At the same time, you shudder at the thought of navigating the e-learning process. After all, the normal custom development cycle for developing e-learning courses can take many months and cost quite a lot. And then there’s the concern that in development, information would not be translated as you wish. These are some of the key reasons e-learning has been largely reserved for a small percentage of the market – mainly, those organizations interested in high-end training in business skills and legal compliance. Until now.

Convert tiresome documents into engaging online content

A new conversion service

Recently, companies such as Laragh have reimagined the e-learning process and derived handy, cost-effective, and time-efficient ways of converting existing company documents (whether in DOCX, PPT, or PDF files) into e-learning. Through services such as e-Learning Convert, it is now possible to create engaging and interactive e-learning courses that are based purely on your existing source material, provided it’s in Word, PowerPoint, or PDF format. The quick and efficient conversion process ensures that you are spared the frustration that is often associated with developing e-learning content from scratch. What’s more, e-Learning Convert offers complete data integrity, which ensures that your carefully crafted documents are not altered during the process. It’s peace of mind at its best.

The conversion process is simple: send us your source material – in DOCX, PPT, or PDF format – and we’ll send you an e-learning course. It is quick, cost-effective – and works.

Embrace Efficient Solutions to Your e-Learning Needs

Document Conversion Made Easy with e-Learning Convert

If It’s Not Broken, Don’t Fix it

One of the main obstacles to e-learning is the hefty time and cost implications of creating and developing courseware from scratch – from concept development to course design and finally implementation and use, even a beginner course requires great effort and expertise.

Certainly, for many organizations, the idea of a lengthy e-learning development process – no matter the benefits – can be daunting. The outlook changes, however, if you have existing Word, PowerPoint, and PDF documents that have already been crafted, curated, and ready to go. If this is the case, it naturally won’t be feasible to expend a large amount of time and money re-writing content that already suits your needs. After all, if it’s not broken, don’t fix it!

Enter document conversion

Fortunately, there are e-learning companies such as Laragh that recognize the need for organizations to be able to quickly convert existing source material (gather your DOCX, PPT, and PDF files!) into engaging, interactive e-learning courses that can be tracked and routinely updated with ease. Offering services like e-Learning Convert that are readily available, it’s possible to transform your trusty (and likely dusty!) Word documents, PowerPoint presentations, and PDF files into intuitive, accessible e-learning courses that will be professionally designed by a team of skilled and experienced learning designers.

Your ready-made content is bursting for a new lease on life – e-Learning Convert promises to deliver.

Converting SOPs to e-Learning

Standard operating procedures (SOPs) are essential to the functioning of many enterprises. Some organizations – for example, in the pharma sector – have thousands of them floating around with employees receiving constant reminders of an ever-updating list of documents and PDFs that they must make themselves familiar with.

SOPs are written and promulgated to regulate and control processes. Yet, even in the largest enterprises, they represent a vulnerability – they come in so many shapes and sizes, via multiple media, that the control of their uptake is patchy at best. Some high-visibility SOPs already get converted to conventional full-blown e-learning.

But more than 80% remain in static or semi-static documents, PDFs, and PowerPoints. Yet, by definition, this is mission-critical information. It is essential that the relevant staff come to know the information that is in an SOP – otherwise it would not be in an SOP.

Everyone who creates an SOP would like better ways of transmitting the vital information it contains. Everyone would like to know that learners have engaged with the content and taken it on board. Everyone would like better ways of verifying this. Most organizations know that even when a PDF is uploaded into a learning management system (LMS) and laid out in attractively designed pages, learners struggle to get through the information, and only minimal shell-level tracking occurs. Timed PowerPoints are only marginally better. You cannot see which sections learners are struggling with or encourage them to interact with the material in a tangible way. Most organizations know that converting their SOP to an e-learning module would help resolve these problems. But until now, there has been no easy way to do this.

Addressing the obstacles to converting SOPs into e-learning

The main reasons more SOPs are not converted into e-learning courses that would assure engagement and knowledge transfer are:

  • Cost: It is traditionally quite expensive to commission an e-learning company to custom-build your content.
  • Time: Generally, when the need for a new SOP becomes apparent, you want it done in days, not in months.
  • Revisions: Some SOPs need to be revised every few months. It is not practicable to do this with a traditional custom-built e-learning module.
  • Organizational obstacles: There will be no enterprise-wide program of conversion because SOPs are found in multiple formats on multiple platforms, and are owned by people from a wide array of job functions. So, the individual SOP creator cannot wait for a company-wide initiative to roll out new information.

Using e-Learning Convert makes the conversion of SOPs into e-learning that much easier

Recognizing the real need for organizations to make their SOPs more accessible to employees, Laragh set up e-Learning Convert, a service offering designed to address this problem. e-Learning Convert is not aimed at getting enterprises signed up for a multiyear custom e-learning contract. It is aimed at helping learning managers and process owners within large or small organizations address a local conversion need quickly and cost-effectively.

We save on cost by streamlining the process and restricting the course layout to one of three formats that have been designed to address almost any need. Each conversion is supervised by experienced instructional designers, which ensures that the product’s cost-effectiveness does not sacrifice quality.

We save on time by streamlining the process. For this service, our assumption is that the creator of the SOP knows exactly what the course needs to communicate. We do not enter into a recursive series of development steps with you as we would when building e-learning from scratch. We simply convert what you have created into e-learning. We provide a clear and quick mechanism for revisions. Where the SOP we have converted to e-learning is subject to amendments, we offer a quick and reasonably priced revision service.

Because the e-Learning Convert service is modular, it means you do not have to wait for organization-wide changes in how SOPs and other information transfer is handled. You can do the best for the learners local to you. With a range of course file formats available, you can load the course on whatever platform is currently available to you. And because the cost is low, you can give the conversion service a test-drive without waiting for strategic direction changes.

Convert from Flat Documents to Interactive Online Courses

Laragh’s e-Learning Convert Service Can Make Standardized Corporate Documentation Come to Life

Convert from static documentation to engaging online content

Across the corporate industry, organizations are becoming increasingly aware of the power of e-learning in terms of upskilling and training employees. In fact, e-learning is a great way to streamline, standardize, and track the delivery of corporate material that is often used across various departments and offices.

But have you ever considered converting your procedural company documents – like SOPs, Health and Safety protocols, company guidelines, or onboarding material – from ordinary PowerPoint or PDF files into interactive online learning experiences?

This is the aim of Laragh’s cost-effective e-Learning Convert service, which takes your existing source material – whether in PPT, PDF, or DOCX format – and converts it into an engaging e-learning course. With decades of experience in developing online learning material, we’re well-equipped to provide you with a high-quality conversion product with a fast turnaround – saving you time, money, and effort.

How it works

At Laragh, we understand the time and effort that CEOs, L&D managers, and HR executives put into constructing PowerPoint presentations or PDF and Word manuals, and respect the integrity of the documentation we are entrusted with. That is why you do not need to be concerned that your carefully written content will be modified without your consent. e-Learning Convert – as the name implies – simply converts all content that you approve into an e-learning course that your employees will relish.

e-Learning Convert’s basic service offering includes a free initial proofread from one of our experienced editors to catch those pesky spelling or grammatical errors. Then our team of experienced editors and learning designers work to transform your source material into an engaging and visually stimulating course – easy to navigate and chockful of imagery and interactive features that are designed to actively engage all learners.

Assessment questions for engagement and trackability

Should you desire, e-Learning Convert is also able to incorporate an assessment feature into your courseware – not only to assess your employees’ understanding of the material, but also to engage them in a more active form of learning. This handy feature is optional but highly recommended to monitor employee progress and identify gaps in knowledge that can then be addressed through further training.

Because the nature of the documents’ content may require different forms of treatment, e-Learning Convert offers a range of package options – for instance, you can decide whether you want a full editorial review of your content or added assessments to your converted course. View the full range of options here.

Increasing Employee Engagement Through e-Learning

e-Learning tools, when utilized correctly, allow organizations to present document conversion and training and development opportunities that are engaging, interactive, and fun for employees.

The battle for engagement

It is no secret that many organizations struggle to engage and motivate their employees. However, research shows that organizations that take an interest in their employees’ growth and development remain poised for success. From reducing employee turnover to increasing productivity levels, organizations that strive to engage their employees can reap the results of a dedicated workforce.

No surprise then, that employee engagement is the new catchphrase for enterprises interested in retaining existing talent and attracting new hires. But working to engage employees and extend the employee lifecycle is easier said than done. According to Gallup, organizational leaders must aim to provide proper training, tools, and resources to help employees upskill and advance in their careers – while keeping them engaged and motivated.

e-Learning is key

The global media company, Forbes, believes that e-learning is key to promoting employee growth and development. In fact, research shows that the global e-learning market is expected to grow by $38 billion by 2024. Certainly, a good reason to embrace e-learning as your choice for employee training and development! Promising robust content and an individual learning experience, all wrapped up in the latest technologies, e-learning is fast proving itself to be the leading choice for organizations that are seeking to up their training and development offerings.

Conversion to online content retains talent and attracts new hires

A seamless transition

Yet, even though the e-learning industry is so well-established, many organizations are reluctant to make the leap and turn to e-learning as a way to disseminate information to employees. It is up to e-learning companies to step in and make the transition seamless. Understanding their customers, they know that one of the most common requests is for existing documentation and training – from standard operating procedures (SOPs) wrapped up in tidy PowerPoint presentations to employee rules and regulations tidily packaged into a PDF – to be converted quickly and effectively into engaging e-learning courses. Offering a cost-effective service like e-Learning Convert, Laragh is well-placed to help you transform your staid PowerPoint presentations and Word/PDF documents into animated and interactive e-learning courses that appeal to your employees.

A rewarding learning process

e-Learning tools, when utilized correctly, allow organizations to present document conversion and training and development courses that are engaging, interactive, and fun for employees. Combined with relevant learning material and the employee’s work experience, the result is an attractive learning process that is designed to capture your employees’ interest and support their e-learning journey. Undoubtedly, e-learning conversion services – as offered by Laragh – provides a unique and rewarding learning experience for employees who are motivated to improve themselves and strive for organizational success.

E-learning for Organizations of Tomorrow

From passive learning to active engagement

In a dynamic world that is constantly shifting in line with digital changes, it should come as no surprise that more organizations are looking to technology for answers to their learning and development needs. According to Training Industry, e-learning is increasingly becoming the tool of choice for forward-looking organizations that are eager to upskill their staff and help them remain relevant in a swiftly-evolving business landscape. Indeed, organizations would be hard-pressed to deny the benefits that e-learning has to offer, especially when this learning model is contrasted against the more traditional methods of learning and development that are passive or often ineffective in ensuring long-term retention of information. Certainly, the advantages of using an e-learning model are undeniable – per NOSA, it is cost-effective, time efficient, and easily adaptable; helps boost morale and employee engagement; and offers employees the benefits of learning at their own pace and in their own time. When viewed in this light, adopting an e-learning solution should be the clear answer

An active approach to learning

Of course, there are other benefits as well, central to which is a shift away from passive learning – where information is merely distributed to employees via the organization’s intranet or lengthy PowerPoint presentations in the hope that they absorb something – toward a more active approach to learning, where employees engage with content in a meaningful manner via interactive e-learning courses that can be managed and fully tracked from an organization’s learning management system (LMS).

A win-win for everyone

The age of passive learning has passed. Today, organizations cannot simply distribute guidelines, regulations, mission statements, protocols, statements of procedure, and other essential work knowledge, in static PDFs, Word documents, or PowerPoint formats, expecting that they will be consumed. Why? To start, these formats are not interactive and are often boring or unrelatable to employees. In fact, the core principles of adult learning are grounded in the idea that active learning – where employees engage meaningfully with content – is key to helping employees absorb and utilize information going forward. In addition, the consumption of this information cannot be tracked or verified – even if a learning manager allocates material to staff, all they can ever show is that the files were downloaded and/or opened for a period of time.

However, if an organization converts its learning material into an e-learning format, it can easily verify engagement with each part of a document. The result? The ability to measure employee progress and development and identify areas of learning that are difficult, or confusing, via their LMS systems; enabling organizations to revise their content or institute remedial action based on this information accordingly. It’s a win-win for everyone.

The Benefits of e-Learning in Onboarding Employees

How e-learning makes onboarding easy

The increased trend towards online and hybrid work environments has introduced many companies to the amazing benefits that e-learning onboarding programs can unlock, in terms of engagement, learning, and tracking progress. In fact, according to research, 72% of organizations believe that e-learning puts them at a competitive advantage.

Yet when it comes to onboarding, most companies still use passive procedures. New hires are either subjected to a long PowerPoint presentation in a boardroom, or provided with a manual that you hope they’ll read. Certainly, this age-old method of onboarding new hires can be time and cost-consuming, without offering any way of knowing whether your recruits have understood the information provided.

But how exactly does the use of e-learning for onboarding benefit organizations? Let’s have a look.

An exciting start

When orienting employees, you want to create excitement about embarking on a new career. But, as Forbes notes, new recruits entering the workforce are from a generation that is accustomed to the interactive and immersive qualities of online spaces. This makes short e-learning courses – in lieu of a PowerPoint presentation or a stack of documents – a much more welcoming and stimulating experience.

Increased engagement

It’s easy for new hires to become overwhelmed by the amount of information they receive during the onboarding process – SOPs, guidelines, awareness training, best practices, privacy considerations…the list goes on. An e-learning onboarding course offers the opportunity to break down that stack of information, and convert it in a way that is not only logical but easier to digest and engage with in a meaningful way — a process called microlearning. Additionally, the interactive nature of e-learning has great benefits. According to the Cone of Learning model developed by the National Training Laboratory, retention of information is increased through interacting with the material. No wonder studies by Brandon Hall found that e-learning may boost knowledge retention by an impressive 25-60%.

Trackable progress

In order to know whether employees are actually given the necessary training and information, onboarding needs to be trackable. And while leaders want to assume the best of their staff, there’s no guarantee your employees are actually reading the material they’re provided in document form. Once documents are converted into an e-learning course, however, it allows for an employee’s progress to be easily tracked through an organization’s Learning Management System (LMS). Tracking is also a great way to highlight which areas are of interest to employees, as well as where information is insufficient.

Testable outcomes

While there is no way of knowing how much information was retained after a PowerPoint presentation, conversion of the PPTs into an e-learning course will offer the benefit of interactive quizzes and knowledge checks throughout. This allows companies to gauge whether the employees understood the information provided and is a great way to identify gaps in knowledge.

Reduced cost and time

A lot of time and money is spent on training and onboarding new employees during their first few weeks on the job, such as the high cost of printing onboarding material – for instance, PDFs or Word documents. In fact, Training magazine estimates that 80% of print costs go toward the in-house distribution of information. Converting your PDF documents into e-learning courses offers the opportunity to streamline and optimize this process. The fact that online content is accessible via a range of digital devices can also potentially be a great time-saver, since employees can opt to go through onboarding materials outside work hours. Additionally, the same onboarding courses can be re-used across multiple departments, eliminating the need for duplication of effort.

With so many benefits to implementing a digital onboarding program, it seems the main reason for organizational hesitance is a lack of knowledge about operating e-learning platform software. Luckily, there are some e-learning companies that offer cost-effective services to do that job for you. At Laragh, we can easily take your existing onboarding documents (whether in PPT, PDF, or document format) and convert them into an impactful e-learning experience via our e-Learning Convert service. With decades of experience in the field of organizational e-learning development, we can easily convert your existing onboarding material into interactive and easy-to-use e-learning courses. The only question left to ask, then, is what are you waiting for?